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    GOOGLE APPS-SECURITY

    Security and Privacy

     
     

    Who owns content on Google docs or in e-mails on the Google servers?

    Google does not own your data. Google does not take a position on whether the data belongs to the institution signing up for Google Apps or the individual user. That’s an institutional decision, but the data doesn’t belong to Google:

    • Google won’t share your data with others except as noted in their Privacy Policy.

    • Google keeps your data as long as you require them to keep it.

    • Google believes that you should be able to take your data with you if you choose to use external services in conjunction with Google Apps or stop using Google services altogether.

    ​Visit this page on security and privacy for clear answers to specific questions.

    Is our data secure?

    All communication is encrypted whenever using web-based e-mail, web-based chat, web-based calendar, docs, and sites.  Also, if you sync your e-mail or calendar with mobile devices that material may not be encrypted either (depending on your personal device).

    All e-mail is filtered for spam, viruses, and to prevent phishing attacks. More details are provided on Google’s Security and Privacy page.

    Google Apps offers a strong and extensive security infrastructure to support these and other benefits:

    • Their data centers are protected by advanced physical security controls, and access to information is monitored at multiple levels.

    • They perform software patching rapidly across identical server stacks to help keep users updated with the latest patches.

    • You can set fine-grained access controls for documents, calendars, and other types of information you store in the cloud.

    • They have entire teams of security professionals dedicated to protecting customer data.

    • An independent third party auditor issued Google Apps an unqualified SAS70 Type II certification (industry standard security audit).

    Although Caldwell’s e-mail would be outsourced to Google, Caldwell’s current IT policies such as Acceptable Use Agreement still applies, which under some conditions the District has the right to examine electronic information stored on or passing over IT resources.

    Who administers Caldwell Google accounts?

    Caldwell Google accounts will be set up and administered by Information Systems.

    Will this affect my personal Google/Gmail account?

    Your Caldwell Google Apps account is totally separate from your personal Google/Gmail account, so nothing about your personal Google account will change. Your private account and school accounts will not be merged.

    Can the Caldwell Google administrators see my personal Google account data?

    As per the Acceptable Use Agreement, users of the District's network have no expectation of privacy.  Any network traffic can be monitored by CWC staff.  This includes the use of the network to access personal Google accounts (or any other websites).  The practice of CWC is not to monitor or track any staff email accounts.  

    Will I see advertising?

    No. Contractually, Google is not allowed to exhibit advertising to active Caldwell faculty, staff, and students. No Caldwell accounts will see advertising.

    Is my privacy and the confidentiality of our e-mail protected?

    Google may be compelled to disclose Caldwell’s confidential Information when required by law but only after it, if legally permissible: (a) uses commercially reasonable efforts to notify the owner; and (b) gives the owner the chance to challenge the disclosure.

    Would moving to Google violate any FERPA rules?

    Moving employee e-mail to Google will not change any policy, rule or regulation that deals with FERPA. All existing policies will be adhered to.